Set up once. Every tool updates automatically — change anything here and it flows through everywhere instantly.
Your FTE definition
1 full-time child = 40 hours per week
Set this to your nursery's maximum weekly hours. A child attending half this counts as 0.5 FTE.
Rename a room here and it updates everywhere automatically.
| Room name | Age group | Capacity |
|---|
Import from spreadsheet
Use our template or upload any file with columns: Room, Age, Days/week, Hours/day, Funded (Y/N), Fee/week.
| Ref | Room | Age group | Days | Hrs/day | Total hrs | FTE | Funded | Fee/wk £ |
|---|
Add one row per pay grade per room. The staffing tool and Room P&L update automatically.
Fixed costs — nursery level
Costs you pay regardless of how many rooms are open or how many children attend. Rent, rates, insurance, manager salary, utilities. Allocated to each room automatically based on its share of total capacity.
Flexible costs — nursery or room level
Costs that vary with occupancy. Nursery-level flexible costs (food, cleaning) split across rooms by occupancy. Room-specific costs (specialist resources, room consumables) go directly to that room.
Fixed costs — whole nursery
Allocated to rooms by capacity share. Total: £0/wk
Flexible costs — nursery or room
Nursery-level costs split by occupancy. Room-level costs go direct. Total: £0/wk
Cost allocation preview — what each room is charged
Fixed costs allocated by capacity share. Nursery flexible costs allocated by occupancy (children in room ÷ total children).